Terms and Conditions
Deposits & Payments
A rental deposit of AT LEAST $500 is due and payable to Gasparilla Vacations INC. to secure your reservation. The deposit may be higher depending on the type and length of accommodations and will be noted on the reservation summary.
Final payment is due 60 days prior to the check-in date. Guest expressly agrees that a valid credit card will be kept on file by Gasparilla Vacations. Guest hereby authorizes Gasparilla Vacations INC. to charge the credit card for the cost of repairs, replacement, services, telephone charges or extra cleaning for all damage, breakage and/or loss incurred during his/her stay. Extra cleaning includes, but is not limited to, excessive trash, stains on flooring and furniture, stained linens, dirty dishes, etc. In the event of damage to the premises, its equipment, furniture, or carpeting, Guest shall be responsible for the costs of repairing or replacing such damage. If collection or legal action is necessary, the Guest will be responsible for the costs thereof, including reasonable attorney’s fees. Documentation detailing damages and charges will be provided to the Guest.
For reservations made within 60 days of the check-in date, the entire reservation amount along with the valid credit card, information will be held as a security deposit is immediately due in full.
We accept most major credit cards including Visa, MasterCard, Discover and American Express are accepted. Personal checks, cashier’s checks, and echecks, are also accepted as payment. Please make checks payable to Gasparilla Vacations INC.. A fee of $50.00 will be charged for all returned checks. Your reservation is not confirmed until payment is received and, in the case of personal checks, the clearance of such checks by the issuing bank. After we receive final payment we will send, via email, your confirmation with check-in instructions and directions to the property.
Cancellations & Refunds
In the event of cancellation, and the property is re-rented for the rental period at the same rate, all payments will be refunded, less a 25% cancellation fee. In the event the accommodation cannot be re-rented for the rental period, you are responsible for the full rental amount, or the difference if the property is rented at a lesser rate. No refunds will be given until the property is re-rented. The landlord and guest (tenant) agree that should the property be destroyed by fire or any other unforeseen casualty, so as to become unfit for human habitation, prior to occupancy, this lease shall become null and void and all deposits made hereunder shall be refunded in full to the guest. Should the owner of any property elect to remove their property from the Gasparilla Vacations INC. rental program, the guest shall not hold Gasparilla Vacations INC. liable. In such an instance, the guest will be relocated to comparable accommodations determined by the rental agency. If comparable accommodations are not available, the guest will receive a full refund of the reservation amount paid. Gasparilla Vacations INC. is not responsible for events beyond its control, e.g. inclement weather, maintenance and construction issues. The west coast of Florida has a tropical environment that can cause a lot of maintenance problems. While we will do our best to notify you of any situation that occurs, no refunds will be issued for events and maintenance problems out of Gasparilla Vacations INC.’s control. We strongly encourage all guests to obtain Travel Insurance.
Check-In is after 3:00 p.m. and Check-Out is 10:00 AM. Please call the office at # to inquire about early check-ins or late check outs.
Guest and Guest’s entire party must vacate the property no later than 10:00 am.
Failure to check out on time could result in late departure fee up to a full night rent.
Please be advised that some condo associations have strict parking, key, and trash regulations that if not followed may result in a fine to the guest. All rules are noted in the binder in the property. If charges are incurred you may be charged a fine after the fact.
Home & Condo Equipment
All homes and condos are privately owned and equipped for basic vacation needs. Bed linens and towels are available for the number of guests indicated on the guest agreement. Kitchen utensils and a starter supply of soap and paper products are made available for all rentals. You will need to bring or purchase additional supplies. Although each property will be completely equipped for rental purposes, we cannot accept responsibility for aesthetic conflicts.
Telephones are provided. Local calls are free. Use a calling card or dial collect to place long distance calls.
Maintenance problems in the home or condo will be handled in a timely and professional manner. The reservation amount will not be adjusted due to any malfunction of equipment, which includes TVs, VCRs, DVDs, air conditioning units, hot water heaters, stoves, refrigerators, door locks, etc. The property is furnished with Owner’s furnishings and neither the Owner nor Gasparilla Vacations INC. will be responsible for providing any additional furnishings or equipment.
Each property has a specific maximum occupancy. Take note of the maximum number of guests allowed in the homes and condos before making your reservation. If the maximum occupancy is exceeded without management approval you will be evicted and charged a minimum of $250. Our properties are located in residential areas and are rented for personal vacation use only. Parties and other large gatherings, commercial uses, and illegal or immoral activities are not allowed. Violators risk forfeiture of their deposit, reservation amounts paid, and eviction.
All homes and condos are Non-Smoking! This includes all shared areas such as pool, bbq, tennis courts, etc. No exceptions - $1500 cleaning fee.
If evidence is found that a pet was brought onto the property without approval of Gasparilla Vacations INC., the Guest will be charged for the costs of cleaning and repair of damages caused by such pet, with a minimum additional cleaning fee of $300.
Travel Protection (US Residents Only)
CSA Vacation Rental Insurance has been made available with your reservation. Vacation Rental Insurance reimburses for pre-paid, non-refundable expenses due to certain unforeseeable circumstances that may jeopardize your vacation investment and force you to incur unplanned expenses. We strongly recommend you purchase this valuable protection. Separate terms and conditions apply, read your Description of Coverage/Policy carefully and contact CSA at (866) 999-4018 with coverage questions. If not purchased, you acknowledge you have read and understand our cancellation policy and choose not to purchase Vacation Rental Insurance on behalf of all occupants.
Damage Protection (US Residents Only)
As a part of your stay, you may purchase a Vacation Rental Damage Protection plan designed to cover unintentional damages to the rental unit interior that occur during your stay provided they are disclosed to management prior to check-out. If purchased, the policy will pay a maximum benefit of $3000. Any damages that exceed $3000 or are not covered under the plan will be charged to the credit card or eCheck number on file. If, during your stay at one of our rental properties, an insured person causes any damage to real or personal property of the unit as a result of inadvertent acts or omissions, the Insurer will reimburse the Insured for the cost of repair or Actual Cash Value of such property up to a maximum benefit of $3000. Certain terms and conditions apply. Full details of the Vacation Rental Damage coverage are contained in the Description of Coverage or Insurance Policy CLICK HERE. The Vacation Rental Damage plan can be purchased up to, and including at, check-in. By submitting payment for this plan, you authorize and request CSA Travel Protection and Insurance Services to pay Gasparilla Vacations any amount payable under the terms and conditions of the Vacation Rental Damage. Please contact Gasparilla Vacations directly if you do not wish to participate in this assignment.
Gasparilla Vacations INC. or owner may enter the premises at anytime for the following reasons:
*Assess damages or malfunctions
*Perform repairs and maintenance
*Supply services agreed upon by Guest and Gasparilla Vacations INC.
*If the unit is for sale, we will provide 24-hour notice to show the unit at a reasonable hour
*In case of emergency, Gasparilla Vacations INC. reserves the right to enter the unit for the purposes of safekeeping and/or prevention of further damage.
Gasparilla Vacations INC. is not responsible for construction and maintenance at a property that is outside of the unit and no refunds of the reservation amount paid will be given for these inconveniences.
The Guest agrees that Gasparilla Vacations INC. shall not be liable to Guest, Guest’s guests, invitees or any other person for any injury, loss or damage to any person or property on or about the rental premises or from use of any items provided for guests use such as, but not limited to, beach equipment and sporting equipment or any activities booked thru Gasparilla Vacations. While we do our best to verify activity vendors and activities we are not responsible for injury, damages or any loss resulting from any activity booked thru Gasparilla Vacations. Guest shall hold Gasparilla Vacations INC. harmless and indemnified from and against all loss or damage occasioned by use, misuses or abuse of any part of or fixture on the premises, surrounding areas and from or against any omission, neglect, or default of the Guest and his/her guests or invitees. The Guest acknowledges that Gasparilla Vacations INC. is acting solely in the capacity of Agent for the property owner and assumes no liability thereunder.
All of the properties managed by Gasparilla Vacations INC. are privately owned. The homeowners are not responsible for any accidents, injuries or illnesses that occur while on the premises or its facilities or from use of any items provided for guests use such as, but not limited, to beach equipment and sporting equipment. The homeowners and Gasparilla Vacations INC., are not responsible for the loss of personal belongings or valuables of the guest. By accepting this reservation, it is agreed that all guests are expressly assuming the risk of any harm arising from their use of the premises or others whom they invite to use the premise and items provided for guests use.
Gasparilla Vacations does not reserve properties without a completed online reservation form or a signed Guest Agreement. Your reservation is not confirmed until payment is made and a contract is received. A hold does not constitute a confirmed reservation. Gasparilla Vacations is in no way responsible for any financial loss resulting from a reservation.
We appreciate your business and look forward to hosting you and your family as our island guests; we thank you in advance for understanding our reservation policy. This policy is subject to change.